Anyone who has been involved with the conduct of meetings for any length of time realizes that meetings can be an effective means of communicating, gathering information, planning, decision making, and policy setting; or they can be a complete waste of time and effort.
RULES OF ORDER
Rules for the conduct of meetings are designed to allow business to be conducted as expeditiously and efficiently as possible with due regard for the rights of all concerned. According to Robert’s Rules of Order the rules for the conduct of meetings promote four basic principles –
- Courtesy and justice for all;
- Consideration of one matter at a time;
- Hearing the minority; and
- The will of the majority prevailing.
Only the experts or “parliamentarians” need to know all the rules and techniques. No rules can take the place of courtesy, tact, and discretion in the conduct of a meeting. A knowledge of the bylaws of each organization is essential. It is also necessary to be aware of State legislation that impacts the rules of procedure. Applicable Texas legislation includes the Texas Business Organizations Code and certain provisions of the Texas Property Code.
In addition to guiding and assisting the Board in their preparation for conducting efficient and effective meetings, AMI Institute, LLC provides comprehensive services relating to the conduct of meetings including preparation of the necessary notices, preparing a draft agenda, scripting the procedures for the chairman of the meeting and the reports for officers of the organization, and preparing draft minutes for consideration by the Board.
For more information relating to the conduct of meetings contact us today.